At a glance
Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.
- Schedule
- US hours
- Location
- Hiring in Philippines
- Work setup
- Remote
- Employment type
- Full-time
THE OPPORTUNITY
The employer listing
✨ VeeAys Quick Read
We've organized this employer's listing to make it easier to scan. Important requirements and details come from the original job posting.
Structured details above and employer wording below are shown separately; any differences are left visible.
About the role
- The Role
- You will work closely with the Office Manager, owning administrative systems and keeping the business organized, accurate, and on track.
- This role is best for someone who naturally creates order, notices small inconsistencies, and takes pride in keeping everything structured, complete, and up to date — without being asked.
What you'll do
- Maintain and organize records, trackers, and files
- Support bookkeeping (expenses, reconciliations, receipts)
- Track compliance requirements, deadlines, and renewals
- Assist with tax-related admin (documents, timelines, coordination)
- Maintain clean, accurate systems (nothing missing, nothing outdated)
- Ensure all trackers and records are complete, current, and audit-ready at any given time
What they're looking for
- You do NOT need to know US healthcare. You DO need to be extremely organized, careful with details, honest, and reliable. If you're the person whose files are always in order and who never lets a deadline slip, this is for you.
Nice to have
- Experience with bookkeeping
- Familiarity with QuickBooks, Xero, or similar tools
- Exposure to tax processes
- Credentialing experience (home health or healthcare is a plus)
- Experience using Notion or a similar tool
- Backup internet or contingency plan is a plus
Important requirements
- Technical Requirements
- Reliable computer: Intel i5 (8th gen or newer) / Apple M1 or equivalent, 8GB RAM minimum (16GB recommended for smoother performance across QuickBooks Online, Outlook, Teams, Zoom, and Google Sheets running simultaneously)
- Stable internet: minimum 25 Mbps download / 10 Mbps upload
- Quiet, professional work environment
- Working hours: 8 AM–5 PM Eastern Time (we follow Miami / Florida time zone), Mon to Fri
Benefits
- Compensation & Setup
- Full-time, long-term role
- Training provided
- Compensation: $1,200 USD/month
- Compensation: USD 1,200–1,200 per monthly
About the company
- About UsHome Heart Florida is a US-based pediatric home health agency.
- Home Heart Florida is a US-based pediatric home health agency. We support medically complex children in their homes. We are a small, high-trust team hiring directly (no agencies).
- Exceptionally organized with strong attention to detail
- You double-check your own work and catch small errors early
- You keep your personal systems (tasks, files, notes) structured and current
- You take ownership — you don't wait to be reminded and proactively provide updates without being asked
- You are consistent, reliable, and follow through
- You learn quickly and adapt to new tools and processes with minimal hand-holding
- Tools We Use
- Outlook (email & calendar), Microsoft Teams, Zoom, Google Drive & Google Suite, Microsoft 365, QuickBooks
- You should be comfortable switching between tools and tasks quickly without losing track of details.
- Direct hire (no agency)
Application notes
- How to Apply (Read Carefully — This Is Part of the Screening)
- Apply using the form on this page
- In the "Hidden word" question on the form, type: ANCHOR (in all caps)
- Attach your resume
- Include a 2-minute (maximum) video introducing yourself and sharing a time you kept something complex highly organized (paste the link to your video in the form)
- Answer in writing: "What system or method do you personally use to make sure tasks you manage don't fall through the cracks? Please share specific tools, workflows, or examples."
- In one sentence (maximum 20 words), describe how you usually organize your files and folders
- Confirm if you are available to work from 8AM to 5PM Eastern Time (Miami Time Zone), Mondays to Fridays
- Applications that do not follow these instructions exactly will not be reviewed.
Source metadata
- Seniority: Mid-level
Other source details
- Preferred (not required):
Original description · View source
About UsHome Heart Florida is a US-based pediatric home health agency.
About Us
Home Heart Florida is a US-based pediatric home health agency. We support medically complex children in their homes. We are a small, high-trust team hiring directly (no agencies).
You do NOT need to know US healthcare. You DO need to be extremely organized, careful with details, honest, and reliable. If you're the person whose files are always in order and who never lets a deadline slip, this is for you.
The Role
You will work closely with the Office Manager, owning administrative systems and keeping the business organized, accurate, and on track.
This role is best for someone who naturally creates order, notices small inconsistencies, and takes pride in keeping everything structured, complete, and up to date — without being asked.
Key Responsibilities
Maintain and organize records, trackers, and files
Support bookkeeping (expenses, reconciliations, receipts)
Track compliance requirements, deadlines, and renewals
Assist with tax-related admin (documents, timelines, coordination)
Maintain clean, accurate systems (nothing missing, nothing outdated)
Ensure all trackers and records are complete, current, and audit-ready at any given time
What We're Looking For
Exceptionally organized with strong attention to detail
You double-check your own work and catch small errors early
You keep your personal systems (tasks, files, notes) structured and current
You take ownership — you don't wait to be reminded and proactively provide updates without being asked
You are consistent, reliable, and follow through
You learn quickly and adapt to new tools and processes with minimal hand-holding
Preferred (not required):
Experience with bookkeeping
Familiarity with QuickBooks, Xero, or similar tools
Exposure to tax processes
Credentialing experience (home health or healthcare is a plus)
Experience using Notion or a similar tool
Tools We Use
Outlook (email & calendar), Microsoft Teams, Zoom, Google Drive & Google Suite, Microsoft 365, QuickBooks
You should be comfortable switching between tools and tasks quickly without losing track of details.
Technical Requirements
Reliable computer: Intel i5 (8th gen or newer) / Apple M1 or equivalent, 8GB RAM minimum (16GB recommended for smoother performance across QuickBooks Online, Outlook, Teams, Zoom, and Google Sheets running simultaneously)
Stable internet: minimum 25 Mbps download / 10 Mbps upload
Backup internet or contingency plan is a plus
Quiet, professional work environment
Compensation & Setup
Full-time, long-term role
Direct hire (no agency)
Training provided
Compensation: $1,200 USD/month
Working hours: 8 AM–5 PM Eastern Time (we follow Miami / Florida time zone), Mon to Fri
How to Apply (Read Carefully — This Is Part of the Screening)
Apply using the form on this page
In the "Hidden word" question on the form, type: ANCHOR (in all caps)
Attach your resume
Include a 2-minute (maximum) video introducing yourself and sharing a time you kept something complex highly organized (paste the link to your video in the form)
Answer in writing: "What system or method do you personally use to make sure tasks you manage don't fall through the cracks? Please share specific tools, workflows, or examples."
In one sentence (maximum 20 words), describe how you usually organize your files and folders
Confirm if you are available to work from 8AM to 5PM Eastern Time (Miami Time Zone), Mondays to Fridays
Applications that do not follow these instructions exactly will not be reviewed.
Originally posted on Himalayas
Employment type: Full Time
Seniority: Mid-level
Categories: Administrative-Assistant, Executive-Assistant, Office-Assistant, Virtual-Assistant, Remote-Medical-Administrative-Assistant, Healthcare-Administrative-Assistant, Virtual-Administrative-Assistant, Remote-Administrative-Coordinator, Healthcare-Administrative-Coordinator, Work-From-Home-Administrative-Support, Healthcare-Administration-Assistant, Healthcare-Administrative-Associate
Job functions: Human Resources
Timezone restrictions: 8
Compensation: USD 1,200–1,200 per monthly