Construction Bookkeeper (Buildertrend) ✨

Construction Bookkeeper (Buildertrend)Company: Virtual Construction Assistants Schedule: Full-Time | Monday–Friday | US hours Job OverviewWe are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. Construction Bookkeeper (Buildertrend) Company: Virtual Construction Assistants Schedule: Full-Time | Monday–Friday | US hours Job Overview We are seeking a highly organized and detail-oriented Construction Bookkeeper to support a construction-focused client. This role requires hands-on experience with Buildertrend , construction bookkeeping, and vendor/subcontractor billing. The ideal candidate is trustworthy, takes ownership of their responsibilities, and can work independently while collaborating effectively with a small team. Key Responsibilities Manage the entry and processing of vendor bills, invoices, receipts, and payments through Buildertrend Review invoices and billing documents for accuracy, completeness, and proper project allocation Investigate and resolve discrepancies between Purchase Orders and vendor/subcontractor billings Assist with Accounts Payable (AP) and Accounts Receivable (AR) processing, including preparing vendor and subcontractor payments Maintain accurate vendor records, including W-9s, Certificates of Insurance (COIs), and contact information Communicate with vendors, subcontractors, project managers, and internal staff regarding invoices, receipts, billing issues, and payment status Reconcile vendor accounts and resolve outstanding balances or discrepancies Assist the existing accountant with payroll preparation and month-end closing activities Perform general administrative and financial tasks as needed within Buildertrend and other company systems Qualifications Proven bookkeeping or accounting experience in the construction industry Buildertrend experience is required , including hands-on experience entering and managing financial information within the platform Working knowledge of QuickBooks and how it integrates with Buildertrend Proficient in Microsoft Office/Microsoft 365 , particularly Excel Strong attention to detail and a high level of accuracy Extremely organized and able to manage multiple tasks efficiently Honest, trustworthy, and able to handle financial information with discretion Self-starter who can work independently with minimal supervision Strong communication and problem-solving skills Able to work effectively within a small team and take ownership of the role Spanish bilingual skills are a plus , but Buildertrend experience and software knowledge are the priority Additional Requirements Stable internet connection Professional home workspace Availability during US working hours Experience with Dropbox and/or SharePoint is a plus Salary: $200+ / week Originally posted on Himalayas Employment type: Full Time Seniority: Mid-level Categories: Construction-Bookkeeping, Construction-Accounting, Bookkeeper, Accounts-Payable-Specialist, Payroll-Administrator, Construction-Bookkeeper, Construction-Industry-Bookkeeper, Accounting-Bookkeeper Job functions: Finance Timezone restrictions: 8