Executive Assistant (Job ID: CIRREG1EA) ✨

🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟 Are you a highly organized, AI-fluent professional looking to partner directly with a Founder? We are seeking an exceptional Executive Assistant to take ownership of executive priorities, process workflows, and operational support for a thriving property management firm! 🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH. 📋 Job Details at a Glance Job Title: Executive Assistant Job ID: CIRREG1EA Industry: Mobile Home Property Management Location: Philippines, LATAM, or South Africa Job Status: Full Time Work Schedule: Monday to Friday, 8:30 AM to 5:30 PM Pacific Time Salary: $2000 to $2500 per month Target Start Date: ASAP 🏢 About the Client The company is a property management firm specializing in mobile home communities, operating with a corporate staff of 26 and additional ownership and syndication interests in the sector. It maintains an established offshore support function, with a small accounting team based in the Philippines handling invoice coding and related back-office tasks under the direction of its controller. 💼 About the Role You will serve as the right hand to the Founder, owning time management, inbox triage, and logistical coordination to free up capacity for higher-level priorities. Core responsibilities include processing a significant paperwork backlog, organizing incoming documentation, and providing administrative support to help resolve day-to-day operational issues raised by regional managers. 🎯 Key Responsibilities 📅 Calendar & Inbox Management Own the executive's calendar and inbox, triaging incoming correspondence and ensuring timely follow-up on priority items. 🗂️ Document Backlog Processing Organize and process a significant backlog of paperwork, routing items to the correct destination or taking direct action as needed. ⚙️ SOP Documentation Assist in drafting, refining, and maintaining standard operating procedures using AI-based tools such as Claude. 🤝 Operational Support Provide administrative and coordination support to help resolve day-to-day issues raised by regional managers. ✅ Task & Priority Tracking Maintain visibility on outstanding tasks and priorities, proactively surfacing items that require the executive's attention. 📝 Process Documentation Support the creation of internal documentation to preserve institutional knowledge and improve operational continuity. ✅ Qualifications & Skills ⭐ Core Requirements: Proven, established experience working US Pacific business hours on a consistent, ongoing basis, not merely a willingness to adjust. Strong written and verbal English communication skills suitable for direct executive-level correspondence. Demonstrated experience with AI tools such as Claude or similar platforms for drafting documents, refining processes, and supporting administrative work. Prior experience supporting a senior executive or business owner in an administrative or executive assistant capacity. Strong organizational skills with the ability to manage a high volume of documentation and correspondence. Discretion and professionalism in handling business-sensitive information. Comfort working independently with minimal day-to-day supervision while maintaining clear, proactive communication. 💻 Tech Stack Candidates should be comfortable using the following tools: AI Tools: Claude AI Communication: Email (inbox management), Video conferencing tools Organization: Calendar software, Document scanning/management tools 🚀 Submit your application today and take the first step toward your next great opportunity! 🌎 LATAM Candidates: Don't forget to join our exclusive Facebook community for LATAM job seekers to get more updates and remote opportunities: 🔗 Join our LATAM Facebook Group Here! Originally posted on Himalayas Employment type: Full Time Seniority: Senior Categories: Executive-Assistant, Virtual-Executive-Assistant, Administrative-Support, Executive-Operations, Property-Management-Administration, Senior-Executive-Assistant, Executive-Administrative-Coordinator, CEO-Executive-Assistant, Executive-Assistant-Manager Job functions: Human Resources Timezone restrictions: 8 Compensation: USD 2,000–2,500 per monthly