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THE COMPANY
Assist World
Posted Sep 16, 2026

Executive Assistant / Operations & Admin VA ✨

Executive AssistantRemoteListed location: Philippines | South Africa
FILIPINO TALENT · GLOBAL OPPORTUNITIES

Older listing · Confirm availability before applying.

At a glance

Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.

Location
Listed location: Philippines | South Africa
Work setup
Remote
Employment type
Full-time
Experience
Mid
Engagement
Freelance
THE OPPORTUNITY

The employer listing

✨ VeeAys Quick Read

We've organized this employer's listing to make it easier to scan. Important requirements and details come from the original job posting.

Structured details above and employer wording below are shown separately; any differences are left visible.

About the role

  • OverviewWe are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company.
  • Overview
  • We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company.
  • This role is a blend of executive assistance, operations support, and light finance/admin coordination , helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment.
  • The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support .

What you'll do

  • Admin & Organization (CORE)
  • Digitize and organize large volumes of documents (Google Drive)
  • Maintain structured filing systems (digital + inbox)
  • Organize inbox using folders, labels, and automations
  • Reduce clutter and improve information accessibility
  • Light HR admin work ( maintenance of the paperwork and upkeep in our system).
  • Expense Tracking & Light Bookkeeping
  • Track and manage corporate credit card expenses
  • Match receipts to transactions
  • Prepare expense reports for accounting
  • Ensure accurate documentation of company spend
  • Project & Operations Support
  • Support ongoing construction project coordination
  • Track invoices and ensure proper documentation
  • Maintain and update budget tracking files
  • Ensure all paid invoices are stored and organized
  • Calendar & Scheduling Management (VERY IMPORTANT)
  • Manage both personal + professional calendar
  • Prevent double bookings
  • Book personal appointments (e.g. doctors, gym, etc.)
  • Proactively optimize calendar usage
  • General Executive Support
  • Act as a right-hand support to a senior executive
  • Help prioritize tasks and improve workflow efficiency
  • Assist with ad hoc admin tasks
  • Potentially support light HR admin (forms, submissions)

What they're looking for

  • Must Have:
  • 3+ years experience as a VA / EA / Operations Assistant
  • Strong organizational skills (borderline OCD in a good way)
  • Proactive and independent (doesn’t wait to be told everything)
  • Comfortable supporting senior-level executives
  • Strong attention to detail
  • Able to handle both structured and unstructured environments
  • Trustworthy and reliable

Nice to have

  • Sage Intacct (or any accounting software)
  • Light bookkeeping experience
  • Experience with automation tools
  • Comfortable using AI tools

Important requirements

  • Tools & Software
  • Google Workspace (Docs, Drive, Gmail)
  • Calendar management tools
  • Microsoft Office
  • Timezone restrictions: 2, 8

Benefits

  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

About the company

  • Why Join Assist World ?

Conflicting source details

  • Seniority: Senior

Other source details

  • Schedule meetings, appointments, and commitments
Original description · View source
OverviewWe are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company. Overview We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a VP of Operations & Finance at a fast-growing company. This role is a blend of executive assistance, operations support, and light finance/admin coordination , helping streamline day-to-day workflows, reduce operational bottlenecks, and bring structure to a fast-moving environment. The ideal candidate is someone who can take ownership, bring order to chaos, and act as a true right-hand support . Key Responsibilities Admin & Organization (CORE) Digitize and organize large volumes of documents (Google Drive) Maintain structured filing systems (digital + inbox) Organize inbox using folders, labels, and automations Reduce clutter and improve information accessibility Light HR admin work ( maintenance of the paperwork and upkeep in our system). Expense Tracking & Light Bookkeeping Track and manage corporate credit card expenses Match receipts to transactions Prepare expense reports for accounting Ensure accurate documentation of company spend Project & Operations Support Support ongoing construction project coordination Track invoices and ensure proper documentation Maintain and update budget tracking files Ensure all paid invoices are stored and organized Calendar & Scheduling Management (VERY IMPORTANT) Manage both personal + professional calendar Prevent double bookings Schedule meetings, appointments, and commitments Book personal appointments (e.g. doctors, gym, etc.) Proactively optimize calendar usage General Executive Support Act as a right-hand support to a senior executive Help prioritize tasks and improve workflow efficiency Assist with ad hoc admin tasks Potentially support light HR admin (forms, submissions) Tools & Software Must Have: Google Workspace (Docs, Drive, Gmail) Calendar management tools Microsoft Office Nice to Have: Sage Intacct (or any accounting software) Light bookkeeping experience Experience with automation tools Comfortable using AI tools Ideal Candidate 3+ years experience as a VA / EA / Operations Assistant Strong organizational skills (borderline OCD in a good way) Proactive and independent (doesn’t wait to be told everything) Comfortable supporting senior-level executives Strong attention to detail Able to handle both structured and unstructured environments Trustworthy and reliable Why Join Assist World ? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas Employment type: Full Time Seniority: Senior Categories: Executive-Assistant, Virtual-Assistant, Operations-Assistant, Administrative-Support, Office-Administration, Executive-Admin-Assistant, Executive-Operations-Assistant, Virtual-Executive-Assistant, CEO-Executive-Assistant, Remote-Executive-Assistant, VP-Executive-Assistant, Corporate-Executive-Assistant, Freelance-Executive-Assistant, Executive-Operations-Coordinator Job functions: Human Resources Timezone restrictions: 2, 8