At a glance
Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.
- Schedule
- US hours
- Location
- Listed location: Philippines | South Africa
- Work setup
- Remote
- Employment type
- Full-time
- Experience
- Mid
THE OPPORTUNITY
The employer listing
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About the role
- About the RoleWe are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York.
- We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.
- The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
What you'll do
- Billing & Time Entry
- Enter billing entries into Clio (case management system)
- Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
- Process billing contemporaneously to keep the firm's invoicing current
- Matter Management
- Open and close client matters in Clio and the NY State voucher system
- Load and organise relevant documents; save to OneDrive
- Correspondence
- Draft routine client correspondence (e.g. retainer returns, payment confirmations)
- Send and manage emails via Outlook on behalf of the attorney
- Assist with setting up and maintaining a Calendly account
What they're looking for
- Microsoft Office Suite (Word, Excel, etc.) - Must-have
- Microsoft Outlook - Must-have
Nice to have
- Clio (legal case management) - Nice-to-have
- LexisNexis - Nice-to-have
- Spanish language skills (advantageous but not required)
Important requirements
- Reliable home office setup with stable internet connection
- Ability to work Eastern Standard Time business hours
- Timezone restrictions: 2, 8
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
About the company
- Why Join Assist World ?
Conflicting source details
- Seniority: Mid-level
Other source details
- Candidate Requirements
- Minimum 3–4 years experience in an administrative, legal, or executive support role
- Strong attention to detail with high data entry accuracy
- Professional written communication skills in English
- Comfortable working independently and learning new systems via video training
- Software Requirements
- NY State court-appointed voucher system - Will train
- Schedule client calls and appointments in block time
Original description · View source
About the RoleWe are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York.
About the Role
We are seeking a detail-oriented Virtual Legal Administrative Assistant to support a busy solo law practice in New York. The attorney currently works with a paralegal who handles billable legal work; this role is dedicated to administrative tasks so that the paralegal can focus exclusively on billable hours.
The successful candidate will become the backbone of day-to-day administration — managing billing entries, scheduling, correspondence, and file management across multiple platforms. Training materials (screen recordings) will be provided for proprietary systems.
Candidate Requirements
•Minimum 3–4 years experience in an administrative, legal, or executive support role
•Strong attention to detail with high data entry accuracy
•Professional written communication skills in English
•Comfortable working independently and learning new systems via video training
•Reliable home office setup with stable internet connection
•Ability to work Eastern Standard Time business hours
•Spanish language skills (advantageous but not required)
Software Requirements
Microsoft Office Suite (Word, Excel, etc.) - Must-have
Microsoft Outlook - Must-have
Clio (legal case management) - Nice-to-have
LexisNexis - Nice-to-have
NY State court-appointed voucher system - Will train
Key Responsibilities
Billing & Time Entry
•Enter billing entries into Clio (case management system)
•Enter time into the New York State court-appointed voucher system, including time-stamped, description-based entries required for court matters
•Process billing contemporaneously to keep the firm's invoicing current
Matter Management
•Open and close client matters in Clio and the NY State voucher system
•Load and organise relevant documents; save to OneDrive
Correspondence
•Draft routine client correspondence (e.g. retainer returns, payment confirmations)
•Send and manage emails via Outlook on behalf of the attorney
Scheduling & Calendar Management
•Schedule client calls and appointments in block time
•Assist with setting up and maintaining a Calendly account
Why Join Assist World ?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Originally posted on Himalayas
Employment type: Full Time
Seniority: Mid-level
Categories: Legal-Administrative-Assistant, Virtual-Assistant, Legal-Support, Administrative-Support, Law-Firm-Administration, Legal-Virtual-Assistant, Remote-Legal-Assistant, Virtual-Legal-Support-Specialist, Legal-Administrative-Support, Legal
Job functions: Human Resources
Timezone restrictions: 2, 8