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THE COMPANY
Assist World
Posted Sep 15, 2026

Executive & Admin Assistant ✨

Executive AssistantRemoteListed location: Philippines | South Africa
FILIPINO TALENT · GLOBAL OPPORTUNITIES

Older listing · Confirm availability before applying.

At a glance

Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.

Schedule
US hours
Location
Listed location: Philippines | South Africa
Work setup
Remote
Employment type
Part-time
THE OPPORTUNITY

The employer listing

✨ VeeAys Quick Read

We've organized this employer's listing to make it easier to scan. Important requirements and details come from the original job posting.

Structured details above and employer wording below are shown separately; any differences are left visible.

About the role

  • We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities.

What you'll do

  • From day one
  • Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues
  • Check and maintain marketing material stock levels across warehouse and office locations via phone/email
  • Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention
  • Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail)
  • As trust develops
  • Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed
  • Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly
  • Support calendar management for the owner

Nice to have

  • Experience supporting a senior executive or business owner
  • Familiarity with AI tools or automation workflows (Zapier, Make, etc.)
  • Prior experience in e-commerce, wholesale, or import/export environments
  • Working Details
  • Hours: 20 hrs/week (part-time start, with path to full-time 40 hrs)
  • Time zone: EST — approx. 9am start (TBC)
  • Why Join Assist World ?
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Important requirements

  • Reliable availability during EST business hours (approx. 9am start)
  • Timezone restrictions: 2, 8

About the company

  • About the CompanyThe client is a wholesale importer and exporter of ingredients.
  • The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management.

Application notes

  • Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required)

Source metadata

  • Seniority: Entry-level, Mid-level

Conflicting source details

  • Location: Fully remote
  • Employment type: Full Time

Other source details

  • Strong attention to detail — this role is all about consistency and follow-through
  • Comfortable working independently with minimal hand-holding
  • Tech-savvy; comfortable with Google Workspace and confident learning new tools
  • Basic familiarity with HTML is a plus (not required, but handy)
  • Good written English for professional email correspondence
  • Long-term mindset — the owner values loyalty and stability over short engagements
Original description · View source
About the CompanyThe client is a wholesale importer and exporter of ingredients. About the Company The client is a wholesale importer and exporter of ingredients. The business operates with a lean but established team, including existing VA support across specialised functions. This role reports directly to the company owner and supports him personally with day-to-day operations, organisation, and communication management. About the Role We’re looking for a reliable, organised, and tech-savvy executive and admin assistant to work closely with the owner. This is a part-time starting role (20 hours/week) with the expectation of growing to full-time as trust is established. You’ll be the person who keeps the small things from slipping through the cracks — freeing the owner to stay focused on higher-level priorities. Key Responsibilities From day one Perform daily/weekly checks to confirm automations and data imports are running correctly; log and flag any issues Apply routine website content updates (copy-paste level; custom PHP/HTML backend — no coding required) Check and maintain marketing material stock levels across warehouse and office locations via phone/email Serve as a communication liaison — checking in with internal team members on behalf of the owner and relaying anything that needs his attention Handle general admin tasks as assigned (Google Workspace — Docs, Sheets, Gmail) As trust develops Manage the general company inbox (info@) — sorting, forwarding to relevant departments, and sending holding/clarification replies where needed Act as a first filter for inbound inquiries, distinguishing buy-side vs sell-side contacts and routing accordingly Support calendar management for the owner What We’re Looking For Strong attention to detail — this role is all about consistency and follow-through Comfortable working independently with minimal hand-holding Tech-savvy; comfortable with Google Workspace and confident learning new tools Basic familiarity with HTML is a plus (not required, but handy) Good written English for professional email correspondence Reliable availability during EST business hours (approx. 9am start) Long-term mindset — the owner values loyalty and stability over short engagements Nice to Have Experience supporting a senior executive or business owner Familiarity with AI tools or automation workflows (Zapier, Make, etc.) Prior experience in e-commerce, wholesale, or import/export environments Working Details Hours: 20 hrs/week (part-time start, with path to full-time 40 hrs) Time zone: EST — approx. 9am start (TBC) Location: Fully remote Why Join Assist World ? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas Employment type: Full Time Seniority: Entry-level, Mid-level Categories: Executive-Assistant, Virtual-Assistant, Administrative-Assistant, Office-Administration, Personal-Assistant, Executive-Admin-Assistant, Executive-Administrative-Support, Executive-Operations-Assistant, CEO-Executive-Assistant, Senior-Executive-Assistant, Executive-Administrative-Coordinator, Executive-Assistant-Manager, CEO-Administrative-Assistant, Executive-Assistant-To-CEO Job functions: Human Resources Timezone restrictions: 2, 8