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THE COMPANY
MCVO Talent Outsourcing Services
Posted Oct 22, 2026

Mid to Senior Virtual Assistant ✨

Virtual AssistantRemoteHiring in Philippines
FILIPINO TALENT · GLOBAL OPPORTUNITIES

At a glance

Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.

Schedule
US hours
Location
Hiring in Philippines
Work setup
Remote
Employment type
Full-time
Experience
Senior
Engagement
Freelance
THE OPPORTUNITY

The employer listing

✨ VeeAys Quick Read

We've organized this employer's listing to make it easier to scan. Important requirements and details come from the original job posting.

Structured details above and employer wording below are shown separately; any differences are left visible.

What you'll do

  • Essential Duties and Responsibilitiesinclude the following.
  • Essential Duties and Responsibilities include the following. Other duties may be assigned.
  • Email management
  • Scheduling meetings and calendar management
  • Attending Zoom meetings and taking notes
  • Answering inquiry calls
  • Payroll employees use On the Clock app to log in and out Sure Payroll
  • Update QuickBooks Desktop (3-5 charges - dump fee, gas, ending payroll etc.)
  • Update Dashboard (in Excel) with monthly sales
  • Research license and other requirements in new cities (infrequent)
  • Send invoices, daily
  • Send estimates, daily
  • Follow up on delinquent invoices (30-60 days via email, over 60 days phone calls)
  • Email management (~8 of 60 daily emails are legit)
  • Research potential clients / creating email follow up campaigns
  • Review resumes for future employees to work on the trucks applicants come from Indeed
  • Updating CRM (Keap) clients and leads
  • Reviewing SOPs and creating SOPs for all repeatable tasks
  • Payroll fill out the spreadsheet and send the PDF to Client to write checks (through excel as tour guides receive a % of revenue)
  • Check tour reports Adjust tickets and payroll if anyone paid in cash. Alert Client to any incidents.
  • Update available tours via Fare Harbor, a ticketing service (tours to be listed 90 days in advance)
  • Respond to emails for information and group tour requests (e.g. colleges, businesses, gifts etc. which represent ~20% of revenue)
  • Update QuickBooks (info comes from Fare Harbor)
  • Update Dashboard (similar to above)
  • Reach out to potential partners Hotels (to contact concierges), schools (through admissions)
  • Social Media posts creating new posts and showing photos of current tours
  • Clients Personal (1%)
  • Book travel
  • Projects as directed

What they're looking for

  • Must be able to communicate both on the phone and in email

Nice to have

  • 5-8 years of total work experience including 1-2 years assisting an executive / owner, preferably an American

Important requirements

  • Shift / Hours:
  • Monday Friday in one single shift, 8:00 AM EST 5:00 PM EST. Note this is +12 or +13 Philippine time, which will be 8:00 PM PHT 5:00 AM in PHT.

Other source details

  • Create and schedule seasonal emails? (e.g. a quarterly newsletter)
  • Key Qualifications:
  • Fluency in English writing and speaking
  • Intermediate Excel/Google Docs
  • Light bookkeeping experience
  • Tech savvy, able to learn new apps quickly
  • Strong organizational skills
  • Strong attention to detail
  • Ability to learn quickly
  • Demonstrated history of working US hours
  • Able to multi-task and support a fast-moving executive
Original description · View source
Essential Duties and Responsibilitiesinclude the following. Essential Duties and Responsibilities include the following. Other duties may be assigned. Email management Scheduling meetings and calendar management Attending Zoom meetings and taking notes Answering inquiry calls Payroll employees use On the Clock app to log in and out Sure Payroll Update QuickBooks Desktop (3-5 charges - dump fee, gas, ending payroll etc.) Update Dashboard (in Excel) with monthly sales Research license and other requirements in new cities (infrequent) Send invoices, daily Send estimates, daily Follow up on delinquent invoices (30-60 days via email, over 60 days phone calls) Email management (~8 of 60 daily emails are legit) Research potential clients / creating email follow up campaigns Create and schedule seasonal emails? (e.g. a quarterly newsletter) Review resumes for future employees to work on the trucks applicants come from Indeed Updating CRM (Keap) clients and leads Reviewing SOPs and creating SOPs for all repeatable tasks Payroll fill out the spreadsheet and send the PDF to Client to write checks (through excel as tour guides receive a % of revenue) Check tour reports Adjust tickets and payroll if anyone paid in cash. Alert Client to any incidents. Update available tours via Fare Harbor, a ticketing service (tours to be listed 90 days in advance) Respond to emails for information and group tour requests (e.g. colleges, businesses, gifts etc. which represent ~20% of revenue) Email management Update QuickBooks (info comes from Fare Harbor) Update Dashboard (similar to above) Research license and other requirements in new cities (infrequent) Reach out to potential partners Hotels (to contact concierges), schools (through admissions) Social Media posts creating new posts and showing photos of current tours Reviewing SOPs and creating SOPs for all repeatable tasks Clients Personal (1%) Book travel Projects as directed Key Qualifications: 5-8 years of total work experience including 1-2 years assisting an executive / owner, preferably an American Fluency in English writing and speaking Intermediate Excel/Google Docs Light bookkeeping experience Tech savvy, able to learn new apps quickly Must be able to communicate both on the phone and in email Strong organizational skills Strong attention to detail Ability to learn quickly Demonstrated history of working US hours Able to multi-task and support a fast-moving executive Shift / Hours: Monday Friday in one single shift, 8:00 AM EST 5:00 PM EST. Note this is +12 or +13 Philippine time, which will be 8:00 PM PHT 5:00 AM in PHT. Originally posted on Himalayas Employment type: Full Time Seniority: Senior Categories: Virtual-Assistant, Executive-Assistant, Administrative-Assistant, Operations-Assistant, Bookkeeping-Assistant, Senior-Virtual-Assistant, Remote-Virtual-Assistant, Virtual-Administrative-Assistant, Freelance-Virtual-Assistant Job functions: Human Resources Timezone restrictions: 8