Executive Assistant & Operations Support ✨

remove the company nameCompany OverviewAlljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. remove the company name Company Overview Alljoined is a San Francisco-based neurotechnology research company working on decoding thoughts from brain activity. The team is small, research-heavy, and fast-moving, with backgrounds from Harvard, MIT, Stanford, and Meta. The company is making real breakthroughs and moves quickly, so priorities and processes change often. Role Overview Jonathan, the CEO, has a steady stream of requests, emails, and small projects coming his way and needs one reliable person to take them off his plate completely. This is a combined Executive Assistant and operations role: running his inbox and calendar, owning practical projects from research to completion, and handling some personal scheduling so he can plan his week around the work. Jonathan has had a poor experience with a past EA who didn't follow up and needed step-by-step direction, so the right person is a self-starter with strong common sense who follows through without being chased, learns quickly, and asks smart clarifying questions when something is unclear. Key Responsibilities Manage Jonathan's inbox: triage incoming email, draft and send clear replies, and make sure nothing gets dropped. • Own the calendar: schedule meetings, protect focus time (e.g. blocked mornings or dedicated project days), and resolve conflicts. • Follow up persistently: when people don't reply to scheduling requests or threads you're looped into, chase them until it's closed out. • Take on operations projects end to end, such as sourcing parking for the team or comparing office phone booths for best value, and come back with a clear recommendation. • Book flights and travel for visitors and team members, balancing good timing with good value. • Handle personal scheduling for Jonathan, including appointments (e.g. dentist) and dinner reservations. • Complete admin and setup tasks independently using available instructions (e.g. registering on Gusto), without needing step-by-step guidance. • Track all open tasks and report progress proactively so Jonathan always knows where things stand. Skills & Tools Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) • Slack and Notion Comfortable using AI tools and quick to pick up new software, including the team's internal ML tools • Excellent written and spoken English, including polished, professional email copy • Self-starter with strong judgment and common sense; can work from first principles and figure things out independently • Highly organized with reliable follow-through; executes quickly on multiple tasks at once • Tech-forward and curious; genuine interest in AI and neurotechnology is a strong plus • Minimum 3 to 4 years of Executive Assistant experience, ideally supporting founders or startup teams ' Why Join Assist World ? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM Originally posted on Himalayas Employment type: Full Time Seniority: Senior Categories: Executive-Assistant, Executive-Operations-Assistant, Executive-Operations, Virtual-Assistant, Executive-Operations-Support, Executive-Administrative-Support, Executive-Admin-Assistant, Executive-Assistant-Support, Executive-Operations-Coordinator, CEO-Executive-Assistant, Executive-Support-Specialist, Search-Operations-Executive-Assistant Job functions: Human Resources Timezone restrictions: 2, 8 Compensation: USD 1,200–1,300 per monthly