At a glance
Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.
- Location
- Hiring in Philippines
- Work setup
- Remote
- Experience
- experienced
THE OPPORTUNITY
The employer listing
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About the role
- Job description:
What you'll do
- Manage the CEO's calendar, appointments, meetings, and travel arrangements
- Screen and prioritize emails, calls, and correspondence
- Prepare reports, presentations, meeting agendas, and executive summaries
- Coordinate with internal teams, clients, vendors, and external stakeholders
- Track key projects and ensure deadlines are met
- Assist with bookkeeping, invoicing, expense tracking, and financial documentation when needed
- Maintain confidential records and sensitive business information
- Create and improve SOPs, workflows, and administrative processes
- Handle special projects and serve as the CEO's right hand in day-to-day operations
What they're looking for
- 5+ years of experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or similar high-level administrative role
- Previous experience supporting a CEO, Founder, Managing Partner, or C-level executive
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Advanced proficiency with Google Workspace and Microsoft Office
- Ability to manage multiple priorities with minimal supervision
- High level of discretion, professionalism, and attention to detail
- The ideal candidate is resourceful, anticipates needs before they arise, and can operate as a strategic partner to the CEO. You are comfortable handling executive-level responsibilities, coordinating across departments, and keeping operations running smoothly behind the scenes.
Nice to have
- Experience working in an accounting firm, CPA firm, bookkeeping company, financial services firm, or professional services environment is highly preferred
- Experience with accounting and business management software such as QuickBooks, Xero, Karbon, Canopy, TaxDome, or similar platforms is a plus
Original description · View source
Job description:
Key Responsibilities
Manage the CEO's calendar, appointments, meetings, and travel arrangements
Screen and prioritize emails, calls, and correspondence
Prepare reports, presentations, meeting agendas, and executive summaries
Coordinate with internal teams, clients, vendors, and external stakeholders
Track key projects and ensure deadlines are met
Assist with bookkeeping, invoicing, expense tracking, and financial documentation when needed
Maintain confidential records and sensitive business information
Create and improve SOPs, workflows, and administrative processes
Handle special projects and serve as the CEO's right hand in day-to-day operations
Requirements
Qualifications
5+ years of experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or similar high-level administrative role
Previous experience supporting a CEO, Founder, Managing Partner, or C-level executive
Experience working in an accounting firm, CPA firm, bookkeeping company, financial services firm, or professional services environment is highly preferred
Exceptional organizational and time management skills
Strong written and verbal communication skills
Advanced proficiency with Google Workspace and Microsoft Office
Experience with accounting and business management software such as QuickBooks, Xero, Karbon, Canopy, TaxDome, or similar platforms is a plus
Ability to manage multiple priorities with minimal supervision
High level of discretion, professionalism, and attention to detail
What We're Looking For
The ideal candidate is resourceful, anticipates needs before they arise, and can operate as a strategic partner to the CEO. You are comfortable handling executive-level responsibilities, coordinating across departments, and keeping operations running smoothly behind the scenes.