At a glance
Hiring and listed locations describe the job, not the employer’s headquarters. Employer location has not been verified.
- Location
- Hiring in Philippines
- Work setup
- Remote
- Employment type
- Full-time
- Engagement
- Freelance
THE OPPORTUNITY
The employer listing
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About the role
- DescriptionOverview: Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client.
- Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. This role goes beyond task management, you will be responsible for managing the client themselves. You will serve as their strategic proxy by overseeing calendars and records, gaining a deep understanding of their goals, anticipating needs, and proactively optimizing their time, energy, and attention. Your contribution will be essential in creating operational freedom, enabling growth, and ensuring the client functions at their highest level of effectiveness.
What you'll do
- Manage and maintain the client’s calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
- Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders.
- Maintain accurate and organized digital files, notes, and documentation in Practos.
- Assist with basic reporting in Practos, including pulling data, updating statuses, and ensuring clean and accurate records.
- Enter and update CRM information daily to maintain complete and timely documentation.
- Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders.
- Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.
What they're looking for
- Professional Experience
- Minimum 1–2 years of Executive Assistant or Administrative Support experience supporting US-based business owners or executives.
- Proven background in managing calendars, inboxes, and scheduling for executives or senior leadership.
- Technical & Systems Proficiency
- Hands-on experience working with CRMs.
- Familiarity with task planning, organizational systems, and workflow management tools.
- Organizational & Coordination Skills
- Strong ability to prioritize, organize, and manage multiple tasks across both professional and personal domains.
- Demonstrated reliability in maintaining structured processes and ensuring smooth operational support.
Nice to have
- Experience supporting personal tasks, lifestyle coordination, or household management (preferred).
Important requirements
- Internet allowance
Benefits
- Perks:
- Health Maintenance Organization (HMO)
- Competitive pay
- Government-mandated benefits
- 13th month pay
- Night differential pay
- Perfect attendance bonus
- Yearly salary increase
- Opportunities for career growth and development
- Fun and supportive working environment
About the company
- Description
- Overview:
Source metadata
- Seniority: Mid-level
Original description · View source
DescriptionOverview: Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client.
Description
Overview:
Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. This role goes beyond task management, you will be responsible for managing the client themselves. You will serve as their strategic proxy by overseeing calendars and records, gaining a deep understanding of their goals, anticipating needs, and proactively optimizing their time, energy, and attention. Your contribution will be essential in creating operational freedom, enabling growth, and ensuring the client functions at their highest level of effectiveness.
Responsibilities:
Manage and maintain the client’s calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders.
Maintain accurate and organized digital files, notes, and documentation in Practos.
Assist with basic reporting in Practos, including pulling data, updating statuses, and ensuring clean and accurate records.
Enter and update CRM information daily to maintain complete and timely documentation.
Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders.
Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.
Perks:
Health Maintenance Organization (HMO)
Competitive pay
Government-mandated benefits
13th month pay
Night differential pay
Internet allowance
Perfect attendance bonus
Yearly salary increase
Opportunities for career growth and development
Fun and supportive working environment
Requirements
Professional Experience
Minimum 1–2 years of Executive Assistant or Administrative Support experience supporting US-based business owners or executives.
Proven background in managing calendars, inboxes, and scheduling for executives or senior leadership.
Experience supporting personal tasks, lifestyle coordination, or household management (preferred).
Technical & Systems Proficiency
Hands-on experience working with CRMs.
Familiarity with task planning, organizational systems, and workflow management tools.
Organizational & Coordination Skills
Strong ability to prioritize, organize, and manage multiple tasks across both professional and personal domains.
Demonstrated reliability in maintaining structured processes and ensuring smooth operational support.
Originally posted on Himalayas
Employment type: Full Time
Seniority: Mid-level
Categories: Executive-Assistant, Virtual-Assistant, Administrative-Assistant, Virtual-Executive-Assistant, Personal-Assistant, Remote-Executive-Assistant, Freelance-Executive-Assistant, Virtual-Administrative-Assistant, Fractional-Executive-Assistant, Virtual-Office-Assistant, Executive-Assistant-Support
Job functions: Human Resources
Timezone restrictions: 8